Constitution and Bylaws of the Senate District 44 Democratic-Farmer-Labor Party

Amended on April 16, 2016

Article I.

Section 1: Name: The name of this organization is the Senate District 44 Democratic-Farmer-Labor Party.

Section 2: Membership: Membership in this Party is open to all residents of Senate District 44 who support the principles of the DFL Party in Minnesota. No member of any other political party may vote within the DFL Party.

Section 3: Eligibility for Party Office: Pursuant to the principles of affirmative action as stated in the DFL State Constitution, Bylaws and Call, persons who meet the membership requirements of Article I, Section 2, are eligible for election to any Party office, except as limited by Article III, Section 7 of the DFL State Constitution.

Article II.

Subordination

This Constitution is subordinate to the pertinent parts of the Constitution and Bylaws of the State DFL Party.

Article III.

Senate District Convention

Section 1: Notice: Written notice of the date, time and place of a convention shall be mailed or presented to all delegates and alternates to any convention at least ten days before the date of the convention.

Section 2: Membership: The Senate District Convention shall be composed of precinct delegates, upgraded alternates, the Chair, Vice Chair, Outreach Officer, Secretary and Treasurer who are incumbent at the beginning of the convention or who have held the position at any point between conventions and have not been removed from office, and Distinguished Party Leader Delegates as defined in the State DFL Constitution, who reside within the Senate District. A precinct may cast only one vote for each delegate present and voting. A majority of the delegates and upgraded alternates registered at the convention shall constitute a quorum.

Section 3: Business of the Senate District Convention:

Subsection A: Odd Year Conventions: The convention shall elect the party office of Chair, Vice Chair, Outreach Officer, Secretary and Treasurer, adopt or amend a constitution, and conduct informational and training workshops.

Bylaw  The Odd Year Convention will also have the power to elect and fill open Director Positions and State Central Committee seats

Subsection B: Even Year Conventions: The convention shall elect party officers allowed by this constitution with the exception of those listed in Subsection A, delegates and alternates to the State Central Committee, endorse a candidate for public office if appropriate, adopt or amend a constitution, adopt resolutions for platform consideration, elect delegates and alternates to the next higher unit convention and conduct such other business as may come before it.

Subsection C: Special Endorsing Conventions: In the event that a vacancy occurs in either Minnesota House of Representatives seat or Minnesota Senate seat of this Senate District, the Chair shall promptly call and convene a Special Endorsing Convention consisting of the party officers and members of the Central Committee and the Delegates and alternates elected to the Senate District Convention who reside in the legislative district where the vacancy arises, to endorse a candidate for the vacancy. The special endorsing convention shall conduct no business other than to screen and endorse a candidate for the vacancy.

Article IV.

Central Committee

Section 1: Central Committee: The Central Committee shall be the governing body of the Senate District DFL between conventions. The Central Committee shall consist of the Senate District Executive Committee members, precinct chairs elected at each precinct caucus every even-numbered year, each member of the Congressional District Central Committee residing in the Senate District, and each State Central Committee member residing in the Senate District.

Section 2: Central Committee Meetings: Central committee shall meet at least semi-annually. Meetings may be called by the chair, or by written petition of a majority of the executive committee.

Section 3: Electronic Meetings: The Central Committee may establish rules allowing for electronic meetings to act on matters when time, weather or special circumstances do not permit a regular meeting. The Central Committee may also allow for any committee or commission that reports to the Central Committee to establish rules for electronic meetings, excluding groups defined by Article V.

Bylaw  The rules established for electronic meetings shall be distributed with the meeting notice when electronic meetings are called.

Section 4: Endorsements: In the absence of any direction to the contrary by the Senate District Convention, the Central Committee may endorse candidates between conventions. Every endorsement ballot shall be a test of a quorum.

Section 5: Dismissal for Cause: The Central Committee may dismiss a member for cause on grounds of clear misfeasance or malfeasance in office. For such dismissal, a two-thirds majority vote of the members present and eligible to vote is required, but only after a member is given thirty days’ written notice specifying the cause and is granted a hearing. 

Section 6: Vacancies: Any officer or director of an executive committee who shall have three consecutive unexcused absences from executive committee meetings, if notified after two absences, shall be considered as resigned, and the position shall be declared vacant.

Section 7: Filling Vacancies: A vacancy occurs for the following reasons: resignation, death, change of residence to a jurisdiction other than the one from which he/she was elected, or dismissed for cause. The Central Committee, by a majority vote of the quorum at a meeting properly called after notice of intent to elect, may declare a vacancy and fill that vacancy. Only those vacancies specified in the meeting notice may be filled at that meeting. Vacancies shall be filled within 120 days of their occurrence, except that a central committee need not fill a vacancy that occurs in the same calendar year as, and before, the next regular election for that office. The Chair may appoint an interim person to fill a vacancy until the Central Committee votes to fill the position.

Article V.

Executive Committee and Officers 

Section 1: Executive Committee: The Senate District Executive Committee shall be the governing body between Central Committee meetings. The Executive Committee shall consist of the Chair, Vice Chair ( if possible of different gender and House District from the Chair), Outreach Officer, Secretary, Treasurer, and up to nineteen Directors (at least four from each House District) elected by the Senate District Convention, with gender balance of the Directors as required by the State DFL Constitution. Each member of the Congressional District Executive Committee residing in the Senate District shall also be a member of the Senate District Executive Committee. The quorum for Executive Committee meetings is 20% of its members.

Bylaw     The Executive Committee may establish rules to conduct electronic meetings. The Executive Committee may establish rules allowing for electronic meetings to act on matters when time, weather or special circumstances do not permit a regular meeting. The rules established for electronic meetings shall be distributed with the meeting notice when electronic meetings are called.

Bylaw    In between Central Committee meetings, the Executive Committee can pass resolutions to fund projects using the funds in the Senate District 44 bank account.  The amount to be approved by the Senate District Executive Committee, independent of the Central Committee, shall not exceed $1000.00.

Section 2: Duties of Officers:

a:   CHAIR: It shall be the duty of the Senate District Chair to convene the Senate District Convention (following the procedures described in the Call) and preside at meetings of the Senate District Central Committee and Executive Committee. The Chair shall attend meetings of the State and Congressional District Central Committees. The Chair shall also perform all other duties incident to the office.

Bylaw       The Chair shall submit four written reports to the Central Committee.

  1. A report summarizing the Odd Year Convention.
  2. A report summarizing the Even Year Convention.
  3. A report summarizing the DFL Caucuses held in the Senate District.
  4. A proposed budget that describes both fundraising goals and spending goals over the two-year cycle. This report would be submitted after the new Chair is elected.

The report(s) should be submitted as soon as is reasonable after the event.  It is suggested that the report include summary Committee reports of said events.

b: VICE CHAIR: The Vice Chair shall preside at Central and Executive Committee meetings, and convene the Senate District Convention, in the absence of the Chair. It shall further be the Vice Chair’s duty to assist the Chair in the discharge of the Chair’s duties, and to attend meetings of the State and Congressional District Central Committees. In case of a vacancy of the Chair, the Vice Chair shall have first right-of-refusal to succeed the Chair. In the event that the Chair’s vacancy cannot be filled, the Vice Chair shall succeed that person to office and a new Vice Chair shall be elected by the central committee.

c: OUTREACH OFFICER: The Outreach Officer shall (1) monitor the outreach and inclusion programs in the Senate District (2) actively engage in outreach and (3) fulfill any other duties prescribed by the State Constitution.

d: SECRETARY: It shall be the duty of the Secretary to preserve the minutes and attendance records of all proceedings of the Executive and Central Committees. The Secretary shall, at the direction of the Chair, notify members of the Executive and Central Committees of meetings of this organization. The Secretary shall perform all other duties usually incident to the office of Secretary.

Bylaw     The Secretary shall provide a roster of all of the eligible Central Committee members at each Central Committee meeting. Roll is to be taken and recorded, and submitted in the meeting minutes report.  Excused absences will also be recorded.  The report will be used during the meeting to determine if a 20% quorum exists.

Bylaw     The Secretary will maintain an email list of Central Committee members. This list is open only to Senate District 44 incumbent members, legislators and endorsed candidates.

e: TREASURER: The Treasurer shall have charge of the funds of this organization, and shall make no disbursement thereof without authority or ratification by the Executive Committee or Chair. The Treasurer shall perform all other duties usually incident to the office of Treasurer.

Bylaw    The Treasurer shall submit an annual report to the Central Committee that summarizes the fundraising and spending during the previous year. The report should include summaries of expenses and income for fundraising efforts.

Bylaw     A member of the Executive Committee may be designated by the Executive Committee as the Deputy Treasurer. The Deputy Treasurer will assist the Treasurer in their duties. In the event that the Treasurer is unable to perform those duties, the Deputy Treasurer will move to the position of Treasurer upon confirmation of the Senate District Central Committee.

f: DIRECTORS: The Directors shall perform those functions assigned to them from time to time by the Executive Committee or the Central Committee.

Bylaw   One of the Directors or Officers will have the title Director of Communications. The Director of Communications will be appointed by the Central Committee and help meet the communication goals of the Senate District.

Section 3: Committees: The Executive Committee shall establish committees as it determines to be appropriate to execute the business of the Executive Committee and the Senate District organization, and shall designate members to chair and serve on those committees. Committee membership is not exclusive to members of the Executive Committee and need not follow the residency requirements in Article I, Section 2.

Section 4: Electronic Meetings: The Executive Committee may establish rules allowing for electronic meetings to act on matters when time, weather or special circumstances do not permit a regular meeting. The Executive Committee may also allow for any committee or commission that reports to the Executive Committee to establish rules for electronic meetings.

Bylaw  The rules established for electronic meetings shall be distributed with the meeting notice when electronic meetings are called.

Article VI.

General Rules

Section 1: Disposition of Party Records: Upon leaving office, Party officers shall turn over all Party records, books and properties to their successors.

Section 2: Notice of Executive and Central Committee Meetings: Notice of Executive and Central Committee meetings, specifying time and place, shall be sent in writing or presented to all members not less than ten days in advance of the meeting, except that such notice may be provided not less than seventy-two hours in advance by personal delivery, telephone, or other electronic means. An agenda shall be prepared by the Senate District Chair prior to the meetings of the Executive and Central Committees and shall be included in all notices.

Section 3: Endorsements: Endorsement of a candidate for public office requires a sixty percent (60%) affirmative vote of those delegates present and on the floor at the convention or Central Committee meeting making the endorsement, and every ballot shall be a test of quorum. No convention or Central Committee representing a geographical area less than the area competent to elect the public official may endorse a candidate for that office. No one may vote on an endorsement unless that person is a resident of the area in which the election will occur. An endorsement given before the primary is valid after the primary only if the candidate’s name appears on the general election ballot.

Section 4: Bylaws and Their Amendment: Bylaws concerning matters not expressly governed by nor in conflict with this Constitution may be adopted or amended by a majority vote of the Senate District Convention. Bylaws may also be adopted or amended by the Senate District Central Committee, provided such adoptions or amendments receive a sixty percent (60%) vote of approval. A copy of any proposed change in the Bylaws shall be included in the meeting notice.

Section 5: Parliamentary Authority: Parliamentary matters not governed by this Constitution and its Bylaws, nor by the rules of the body in question, nor by the Constitution and Bylaws of the State DFL, nor by the Official Call, shall be governed by Robert’s Rules of Order, most recently revised.

Article VII.

Amending Procedure 

Section 1: This Constitution may be amended by a majority vote of the delegates at any Senate District Convention.

Section 2: In the event of a recommendation or requirement from the State Party, this Constitution may be amended by a two-thirds vote of both the Executive Committee and the Central Committee. A copy of any proposed amendments shall be included in the meeting notice. The quorum for Executive Committee and Central Committee meetings where an Amendment is being voted on is two-thirds of its members.

Article VIII.

Supersedes and Effective Dates

Section 1: This Constitution and its Bylaws supersede all previous Constitutions and Bylaws of the Senate District 44 DFL Party.

Section 2: This Constitution shall be in full force and effect immediately upon its adoption at the 2016 Senate District Convention.

Amended on April 16, 2016

Article I.

Section 1: Name: The name of this organization is the Senate District 44 Democratic-Farmer-Labor Party.

Section 2: Membership: Membership in this Party is open to all residents of Senate District 44 who support the principles of the DFL Party in Minnesota. No member of any other political party may vote within the DFL Party. 

Section 3: Eligibility for Party Office: Pursuant to the principles of affirmative action as stated in the DFL State Constitution, Bylaws and Call, persons who meet the membership requirements of Article I, Section 2, are eligible for election to any Party office, except as limited by Article III, Section 7 of the DFL State Constitution.

Article II.

Subordination

This Constitution is subordinate to the pertinent parts of the Constitution and Bylaws of the State DFL Party.

Article III.

Senate District Convention

Section 1: Notice: Written notice of the date, time and place of a convention shall be mailed or presented to all delegates and alternates to any convention at least ten days before the date of the convention.

Section 2: Membership: The Senate District Convention shall be composed of precinct delegates, upgraded alternates, the Chair, Vice Chair, Outreach Officer, Secretary and Treasurer who are incumbent at the beginning of the convention or who have held the position at any point between conventions and have not been removed from office, and Distinguished Party Leader Delegates as defined in the State DFL Constitution, who reside within the Senate District. A precinct may cast only one vote for each delegate present and voting. A majority of the delegates and upgraded alternates registered at the convention shall constitute a quorum.

Section 3: Business of the Senate District Convention:

Subsection A: Odd Year Conventions: The convention shall elect the party office of Chair, Vice Chair, Outreach Officer, Secretary and Treasurer, adopt or amend a constitution, and conduct informational and training workshops.

Bylaw  The Odd Year Convention will also have the power to elect and fill open Director Positions and State Central Committee seats

Subsection B: Even Year Conventions: The convention shall elect party officers allowed by this constitution with the exception of those listed in Subsection A, delegates and alternates to the State Central Committee, endorse a candidate for public office if appropriate, adopt or amend a constitution, adopt resolutions for platform consideration, elect delegates and alternates to the next higher unit convention and conduct such other business as may come before it.

Subsection C: Special Endorsing Conventions: In the event that a vacancy occurs in either Minnesota House of Representatives seat or Minnesota Senate seat of this Senate District, the Chair shall promptly call and convene a Special Endorsing Convention consisting of the party officers and members of the Central Committee and the Delegates and alternates elected to the Senate District Convention who reside in the legislative district where the vacancy arises, to endorse a candidate for the vacancy. The special endorsing convention shall conduct no business other than to screen and endorse a candidate for the vacancy.

Article IV.

Central Committee

Section 1: Central Committee: The Central Committee shall be the governing body of the Senate District DFL between conventions. The Central Committee shall consist of the Senate District Executive Committee members, precinct chairs elected at each precinct caucus every even-numbered year, each member of the Congressional District Central Committee residing in the Senate District, and each State Central Committee member residing in the Senate District.

Section 2: Central Committee Meetings: Central committee shall meet at least semi-annually. Meetings may be called by the chair, or by written petition of a majority of the executive committee.

Section 3: Electronic Meetings: The Central Committee may establish rules allowing for electronic meetings to act on matters when time, weather or special circumstances do not permit a regular meeting. The Central Committee may also allow for any committee or commission that reports to the Central Committee to establish rules for electronic meetings, excluding groups defined by Article V.

Bylaw  The rules established for electronic meetings shall be distributed with the meeting notice when electronic meetings are called.

Section 4: Endorsements: In the absence of any direction to the contrary by the Senate District Convention, the Central Committee may endorse candidates between conventions. Every endorsement ballot shall be a test of a quorum.

Section 5: Dismissal for Cause: The Central Committee may dismiss a member for cause on grounds of clear misfeasance or malfeasance in office. For such dismissal, a two-thirds majority vote of the members present and eligible to vote is required, but only after a member is given thirty days’ written notice specifying the cause and is granted a hearing.

Section 6: Vacancies: Any officer or director of an executive committee who shall have three consecutive unexcused absences from executive committee meetings, if notified after two absences, shall be considered as resigned, and the position shall be declared vacant.

Section 7: Filling Vacancies: A vacancy occurs for the following reasons: resignation, death, change of residence to a jurisdiction other than the one from which he/she was elected, or dismissed for cause. The Central Committee, by a majority vote of the quorum at a meeting properly called after notice of intent to elect, may declare a vacancy and fill that vacancy. Only those vacancies specified in the meeting notice may be filled at that meeting. Vacancies shall be filled within 120 days of their occurrence, except that a central committee need not fill a vacancy that occurs in the same calendar year as, and before, the next regular election for that office. The Chair may appoint an interim person to fill a vacancy until the Central Committee votes to fill the position.

Article V.

Executive Committee and Officers

Section 1: Executive Committee: The Senate District Executive Committee shall be the governing body between Central Committee meetings. The Executive Committee shall consist of the Chair, Vice Chair ( if possible of different gender and House District from the Chair), Outreach Officer, Secretary, Treasurer, and up to nineteen Directors (at least four from each House District) elected by the Senate District Convention, with gender balance of the Directors as required by the State DFL Constitution. Each member of the Congressional District Executive Committee residing in the Senate District shall also be a member of the Senate District Executive Committee. The quorum for Executive Committee meetings is 20% of its members.

Bylaw     The Executive Committee may establish rules to conduct electronic meetings. The Executive Committee may establish rules allowing for electronic meetings to act on matters when time, weather or special circumstances do not permit a regular meeting. The rules established for electronic meetings shall be distributed with the meeting notice when electronic meetings are called.

Bylaw    In between Central Committee meetings, the Executive Committee can pass resolutions to fund projects using the funds in the Senate District 44 bank account.  The amount to be approved by the Senate District Executive Committee, independent of the Central Committee, shall not exceed $1000.00.

Section 2: Duties of Officers:

a:   CHAIR: It shall be the duty of the Senate District Chair to convene the Senate District Convention (following the procedures described in the Call) and preside at meetings of the Senate District Central Committee and Executive Committee. The Chair shall attend meetings of the State and Congressional District Central Committees. The Chair shall also perform all other duties incident to the office.

Bylaw       The Chair shall submit four written reports to the Central Committee

  1. A report summarizing the Odd Year Convention.
  2. A report summarizing the Even Year Convention.
  3. A report summarizing the DFL Caucuses held in the Senate District.
  4. A proposed budget that describes both fundraising goals and spending goals over the two-year cycle. This report would be submitted after the new Chair is elected.

The report(s) should be submitted as soon as is reasonable after the event.  It is suggested that the report include summary Committee reports of said events. 

b: VICE CHAIR: The Vice Chair shall preside at Central and Executive Committee meetings, and convene the Senate District Convention, in the absence of the Chair. It shall further be the Vice Chair’s duty to assist the Chair in the discharge of the Chair’s duties, and to attend meetings of the State and Congressional District Central Committees. In case of a vacancy of the Chair, the Vice Chair shall have first right-of-refusal to succeed the Chair. In the event that the Chair’s vacancy cannot be filled, the Vice Chair shall succeed that person to office and a new Vice Chair shall be elected by the central committee.

c: OUTREACH OFFICER: The Outreach Officer shall (1) monitor the outreach and inclusion programs in the Senate District (2) actively engage in outreach and (3) fulfill any other duties prescribed by the State Constitution.

d: SECRETARY: It shall be the duty of the Secretary to preserve the minutes and attendance records of all proceedings of the Executive and Central Committees. The Secretary shall, at the direction of the Chair, notify members of the Executive and Central Committees of meetings of this organization. The Secretary shall perform all other duties usually incident to the office of Secretary. 

Bylaw     The Secretary shall provide a roster of all of the eligible Central Committee members at each Central Committee meeting. Roll is to be taken and recorded, and submitted in the meeting minutes report.  Excused absences will also be recorded.  The report will be used during the meeting to determine if a 20% quorum exists.

Bylaw     The Secretary will maintain an email list of Central Committee members. This list is open only to Senate District 44 incumbent members, legislators and endorsed candidates.

e: TREASURER: The Treasurer shall have charge of the funds of this organization, and shall make no disbursement thereof without authority or ratification by the Executive Committee or Chair. The Treasurer shall perform all other duties usually incident to the office of Treasurer. 

Bylaw    The Treasurer shall submit an annual report to the Central Committee that summarizes the fundraising and spending during the previous year. The report should include summaries of expenses and income for fundraising efforts.

Bylaw     A member of the Executive Committee may be designated by the Executive Committee as the Deputy Treasurer. The Deputy Treasurer will assist the Treasurer in their duties. In the event that the Treasurer is unable to perform those duties, the Deputy Treasurer will move to the position of Treasurer upon confirmation of the Senate District Central Committee.

f: DIRECTORS: The Directors shall perform those functions assigned to them from time to time by the Executive Committee or the Central Committee.

Bylaw   One of the Directors or Officers will have the title Director of Communications. The Director of Communications will be appointed by the Central Committee and help meet the communication goals of the Senate District.

Section 3: Committees: The Executive Committee shall establish committees as it determines to be appropriate to execute the business of the Executive Committee and the Senate District organization, and shall designate members to chair and serve on those committees. Committee membership is not exclusive to members of the Executive Committee and need not follow the residency requirements in Article I, Section 2.

Section 4: Electronic Meetings: The Executive Committee may establish rules allowing for electronic meetings to act on matters when time, weather or special circumstances do not permit a regular meeting. The Executive Committee may also allow for any committee or commission that reports to the Executive Committee to establish rules for electronic meetings.

Bylaw  The rules established for electronic meetings shall be distributed with the meeting notice when electronic meetings are called.

Article VI.

General Rules

Section 1: Disposition of Party Records: Upon leaving office, Party officers shall turn over all Party records, books and properties to their successors.

Section 2: Notice of Executive and Central Committee Meetings: Notice of Executive and Central Committee meetings, specifying time and place, shall be sent in writing or presented to all members not less than ten days in advance of the meeting, except that such notice may be provided not less than seventy-two hours in advance by personal delivery, telephone, or other electronic means. An agenda shall be prepared by the Senate District Chair prior to the meetings of the Executive and Central Committees and shall be included in all notices.

Section 3: Endorsements: Endorsement of a candidate for public office requires a sixty percent (60%) affirmative vote of those delegates present and on the floor at the convention or Central Committee meeting making the endorsement, and every ballot shall be a test of quorum. No convention or Central Committee representing a geographical area less than the area competent to elect the public official may endorse a candidate for that office. No one may vote on an endorsement unless that person is a resident of the area in which the election will occur. An endorsement given before the primary is valid after the primary only if the candidate’s name appears on the general election ballot.

Section 4: Bylaws and Their Amendment: Bylaws concerning matters not expressly governed by nor in conflict with this Constitution may be adopted or amended by a majority vote of the Senate District Convention. Bylaws may also be adopted or amended by the Senate District Central Committee, provided such adoptions or amendments receive a sixty percent (60%) vote of approval. A copy of any proposed change in the Bylaws shall be included in the meeting notice.

Section 5: Parliamentary Authority: Parliamentary matters not governed by this Constitution and its Bylaws, nor by the rules of the body in question, nor by the Constitution and Bylaws of the State DFL, nor by the Official Call, shall be governed by Robert’s Rules of Order, most recently revised. 

Article VII.

Amending Procedure

Section 1: This Constitution may be amended by a majority vote of the delegates at any Senate District Convention.

Section 2: In the event of a recommendation or requirement from the State Party, this Constitution may be amended by a two-thirds vote of both the Executive Committee and the Central Committee. A copy of any proposed amendments shall be included in the meeting notice. The quorum for Executive Committee and Central Committee meetings where an Amendment is being voted on is two-thirds of its members.

Article VIII.

Supersedes and Effective Dates

Section 1: This Constitution and its Bylaws supersede all previous Constitutions and Bylaws of the Senate District 44 DFL Party. 

Section 2: This Constitution shall be in full force and effect immediately upon its adoption at the 2016 Senate District Convention.

 

Prepared and paid for by Senate District 44 DFL, 4140 St. Marks Drive, Minnetonka, MN 55305-5059 Not authorized by any candidate or candidate committee

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